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Administrative Assistant

Job Overview

The professional corporation (PC) team at Topel Forman is looking for a smart, self-driven, reliable, and well-rounded Administrative Assistant to join their team. As the Administrative Assistant, you will support the project team with day-to-day duties, including administrative, organizational, and process improvement tasks that will streamline the internal and external operations of the PC team and provide excellent client service.

With over 500 clients and growing, the PC practice group is looking for someone to hit the ground running by becoming an integral part of the team. This person should enjoy working in a fast-paced, evolving setting that is driven by tight deadlines. This position is a hybrid position with at least three days a week in the office at our Chicago, IL location. Days could vary based on workload.

Responsibilities

  • Performs routine clerical and data entry work as assigned – such as sorting mail, scanning, copying, electronic filing and extensive client check writing.
  • Prepares and tracks mailings with USPS, FedEx, and messengers.
  • Assembly and mailing of client tax returns for delivery to the appropriate tax authority/client
  • Assists with various PC related and ongoing administrative tasks, such as incorporation, state registrations, reports, business surveys and other special projects as assigned
  • Assists PC team with semi-monthly draw/pay process.
  • Fosters and builds positive relationships within the team, the Firm, and with clients
  • Effectively and proactively communicates internally and with clients, both written and oral, as needed

Required Qualifications

  • 1 to 3 years of relevant administrative assistant experience in a small to mid-size fast-paced office environment
  • Proficient in MS Office Suite (Excel, Word, and Outlook) and Adobe Systems
  • Capable of prioritizing and executing multiple tasks and projects in a dynamic, deadline-oriented environment
  • Strong organizational skills and attention to detail, verbal and written communication skills will be necessary
  • Monthly & seasonal overtime is required (February-April, August – September, & December) including evenings and weekends
  • Must be able to work in the office 3 days per week (flexible on days of the week)

About Us
Topel Forman is a leading certified public accounting firm in the Midwest and the Denver region providing a wide range of attest, accounting, tax, advisory, and consulting services to individuals, professionals, closely-held and family-owned businesses and corporations. At Topel Forman, you’ll find the high level of talent and expertise you’d expect from a larger firm, but with the accessibility and collaboration that are usually only available at a smaller organization. You can expect to work directly with clients, senior-level management, and partners with knowledge of various disciplines. A proactive, hands-on approach to our clients allows you to grow in your expertise and advance in your career. For more information on Topel Forman, please visit our website at www.topelforman.com. 

Benefits

  • Competitive salary with the range of $60,000 to $70,000, with annual merit increases 
  • Annual discretionary bonus eligibility 
  • 35-hour workweek during non-busy season 
  • To learn more about our firm and benefit offerings, please visit our careers page

Remote Work Internet Policy

Internet requirements for working remotely: We require an internet plan with the following minimum upload and download speeds for best connection: 200+ Mbps download and 20+ Mbps upload. Home Wi-Fi should be password protected.